Washington, D.C.

Intranet & Portals Track

Monday, June 12th 2023, 9:00 am

  • Susan Hanley

    Microsoft MVP & MBA

Information Architecture for Intranets and Viva Connections in Microsoft 365

In this workshop, you will learn tips and best practices to improve “findability” and information organization and the basic concepts of information architecture. You will learn how about Microsoft Viva and how it should influence your IA planning. We will cover the critical aspects of IA: navigation/site architecture, page design, metadata architecture, and planning search experiences. You will learn approaches for planning navigation across the entire intranet and on individual sites, along with tips and best practices for audiences, hubs, and home sites; page architectures that support accessibility and great user experiences; and using metadata on pages and documents. Take away lessons about the best place to focus your IA energy and how to leverage the latest IA capabilities in Microsoft 365 – so that you can build an intranet that is an essential part of your digital workplace today and in the future. Check out my workshop preview: https://youtu.be/3s3o6-Bgq_4

Tuesday, June 13th 2023, 9:00 am

  • Emily Mancini

    Microsoft MVP
  • Marc D Anderson

    Microsoft MVP

Jumpstart your intranet

An intranet can support your organization’s ability to communicate and collaborate effectively, make information easy to find, automate business processes, and help cut administrative costs... but where do you start? In this workshop, we will focus on the mechanics of building the basic structure of an intranet in modern SharePoint Online and surfacing it in Teams through Viva Connections. At the end of the workshop, you will have a simple intranet in your own developer tenant with common solutions like a Policy Center, global navigation, and personalized content experiences. In the developer tenant, we will: * Create a branded experience * Build an enterprise information architecture * Surface the right information, at the right time * Centralize information and create search-based experiences * Create learning and onboarding content * Implement better practices for writing for the web * Create a seamless connection between your SharePoint-based Intranet and Microsoft Teams * And demo some advanced topics Join us to gain a deeper understanding of the out of the box technical capabilities so you can focus on identifying your desired business outcomes, defining your overall content strategy and governance, and driving the adoption of your intranet at your organization. Check out our workshop preview: https://youtu.be/w20ottxujLs

Tuesday, June 13th 2023, 9:00 am

  • Mark Rackley

    Microsoft MVP
  • Susan Hanley

    Microsoft MVP & MBA

Best Practices for using M365 to conquer your Corporate Communications challenges

Though it may have been challenging in the past, the latest innovations in SharePoint and Microsoft 365 have a great deal to offer for comms professionals planning a comprehensive and compelling corporate communications story. In this full day workshop, Susan Hanley and Mark Rackley will guide you through the process of architecting and implementing an effective Corporate Communications strategy using Microsoft 365 including: - Envisioning a Corp Comms strategy that effectively meets your needs - Determining the best site architecture to take advantage of user interests - Creating / Publishing / Boosting News Posts - Learning about notification options - Understanding how Viva Connections can take your Corp Comms to the next level of employee experience and engagement - Understanding how Yammer creates an effective mechanism for both informing and engaging your employees

Tuesday, June 13th 2023, 1:30 pm

  • Daniel Glenn

    Microsoft MVP

Modernize Your Intranet in Less than 4 hours!

To fully utilize the new features in Microsoft 365, you need an intranet that employs the new modern tools. Most organizations do not have the budget for another intranet implementation that may take months or years, and ultimately not be up to date. So how do you implement the new modern features faster, while also having little downtime and gaining the best of what Microsoft has to offer? During this workshop, we will walk through how to take your current intranet to the modern version your users need. Using live demos and plans, you will learn: - Plan for and implement Viva Connections & Viva Engage - How to modernize your current classic sites - Hub site planning and management - How to make use of Microsoft 365 Groups for your existing sites - The tricks to using 'site swap' and how to get your new modern intranet at the root of your tenant - How to make the SharePoint Home site a seamless part of your intranet Come ready with your laptop to follow along!

Wednesday, June 14th 2023, 9:50 am

  • Nick Brattoli

    Microsoft MVP & MCT

Communicating intelligently with SharePoint News

Many organizations rely heavily on email to send out newsletters, and also run into adoption issues with SharePoint. What if you could solve both of those problems at the same time? You can do exactly that with SharePoint News! In this session, we will discuss SharePoint Online's News functionality, and how your organization can use it to communicate effectively while driving users to your intranet. We will go over topics such as: 1. What is the current state of the news functionality? 2. How can you curate which news is displayed on which sites? 3. Is it possible to still mail out a newsletter? 4. How can organizations share news to multiple sites? 5. Which features are rolling out next? If you are looking for a newsletter, and/or you want to learn a new adoption trick or two, don't miss this session!

Wednesday, June 14th 2023, 11:30 am

  • Susan Hanley

    Microsoft MVP & MBA

Getting Started with Information Architecture for Microsoft 365 Intranets

This session will help you get started with planning and organizing your intranet in SharePoint and Viva Connections. You will learn considerations for navigation and site architecture, designing and organizing pages, connecting content with metadata, and planning great search experiences. You will also learn things to consider when bringing your intranet into Microsoft Teams with Viva Connections, including best practices for your home site, overall governance, and how to think about leveraging audiences to create personalized experiences. You will take away practical ideas to help you get started and tips and best practices to optimize your existing experiences.

Wednesday, June 14th 2023, 1:40 pm

  • Joy Apple

    Microsoft MVP

Creating Intelligent Intranets Using Microsoft Teams, SharePoint, and Yammer!

A lot has changed since Microsoft began recommending flat information architecture for modern SharePoint intranets. In this session we’ll discuss: - The advantages of flat information architecture - How hub sites provide consistent navigation and content rollups - How Teams connected team sites play a role in the intranet - Using Yammer to engage employees - Creating a single-pane-of-glass experience for employees with Microsoft Viva

Wednesday, June 14th 2023, 3:30 pm

  • Marc D Anderson

    Microsoft MVP

Does Information Architecture Matter Anymore?

With all the machine learning (ML) and artificial intelligence (AI) available in Microsoft 365 these days, do we still need to think about information architecture? Can automation fulfil the promise of reducing the load on information architects and developers? In this session, we’re review some of the better practices for constructing a powerful information architecture and why it still matters. We’ll look at real-world examples and talk about what automation can and can’t do for you. Technology is evolving quickly, so expect to see a few tidbits you don't expect, as well as healthy doses of reality.

Thursday, June 15th 2023, 9:00 am

  • Amarender Peddamalku

    Practice Lead at Perficient

Build external-facing websites using Power Pages

Using Power Pages we'll learn to quickly create powerful external-facing websites and customize them with pages, layout, and content. We'll also learn how to configure and allow users outside the organizations to sign in with a wide variety of identities, create and view data in Microsoft Dataverse, or even browse content anonymously. We'll dive into portals ALM (Application Lifecycle Management) using Microsoft Power Platform CLI tool to deploy/publish changes from Dev > QA > Production.

Thursday, June 15th 2023, 9:00 am

  • Susan Hanley

    Microsoft MVP & MBA

Your Intranet Shopping List - Must Have Capabilities for Your Modern, Intelligent Intranet

If you are shopping for or planning a new intranet, what capabilities do you need to have? What do you need to think about to ensure that you deliver success? How does Microsoft Teams factor into your intranet? What do Microsoft Viva, Viva Connections, and Viva Engage mean for your intranet? If you are wondering about the answers to these questions and more, this session is for you! We’ll review key concepts, ideas, capabilities, and planning tips to help ensure that your intranet drives value for everyone in the organization – in every place where it is delivered.

Thursday, June 15th 2023, 10:40 am

  • Emily Mancini

    Microsoft MVP

Conducting user research to drive your intranet design

Intranet teams are responsible for creating intuitive experiences for employees to find the right content at the right time, enabling them to do their jobs better. Many organizations forget to include employees in the development process, introducing the risk of creating a solution that does not meet the real need. In this session, we will discuss how to develop a user research plan, conduct virtual usability testing, and communicate the results across your organization. Learn how user research can help you achieve your business goals and identify 85% of the usability problems early in your development process. Create a human-centered process in your organization to yield the best results.

Thursday, June 15th 2023, 1:20 pm

  • Nick Brattoli

    Microsoft MVP & MCT

Scaling your SharePoint intranet for large organizations

You've created your "quick and dirty starter intranet," and users and groups are starting to ask for their own SharePoint sites and Teams. Maybe you work for a conglomerate and want to host multiple brands inside a single Microsoft 365 Tenant. Maybe you've even done a migration from your older SharePoint environment. No matter the case, scaling out your intranet can become a daunting task with many branching paths. In this session, join Nick Brattoli as he discusses strategies around scaling your intranet. He'll talk about topics such as: • Keeping your architecture scalable and secure • Avoiding Sprawl • Adoption recommendations • Admin and site owner tips and tricks

Thursday, June 15th 2023, 1:20 pm

  • Martina Grom

    Microsoft MVP & RD
  • Toni Pohl

    Microsoft MVP

Better together: Viva Connections and the Power Platform

In this session Martina and Toni will take a look on how to implement Viva Connections. With the powerful toolset behind the Power Platform you will learn how to solve business requirements for mobile users.

Thursday, June 15th 2023, 2:40 pm

  • Derek Cash-Peterson

    Microsoft MVP

Building Location Directory using PnP Search Web Part

For many global organizations, keeping track of the different office and department locations can be challenging. In this session, you will see how we solved this real-world challenge using out of the box SharePoint components and customizations through the PnP Modern Search Web Parts. You will leave with an understanding of how to leverage custom Content Types, Lists, and custom templates for the PnP Modern Search Web Parts to create a dynamic directory of locations for your organization.

Thursday, June 15th 2023, 2:40 pm

  • Mark Rackley

    Microsoft MVP

A Real World Introduction to Viva Connections

One of the brightest stars (and lowest cost) member of the Microsoft Viva family is Viva Connections, but it also seems to be the most misunderstood. What exactly is Viva Connections, what features does it offer, and how can your organization start using it today? In this lively session, attendees will learn: - What is the difference between Viva Connections Desktop and Viva Connections Mobile? - How to best use the Viva Connections Newsfeed - How to use and customize the Viva Connections Dashboard - How to take advantage of out of the box ACE's (Adaptive Card Extensions) and how to use the SharePoint Framework (SPFx) to create your own to create a more powerful dashboard experience

Thursday, June 15th 2023, 4:30 pm

  • Liz Sundet

    Program Manager at Microsoft

Tools and Techniques to create an accessible and inclusive intranet

Around 1 in 12 men and 1 in 200 women have some type of color deficiency in their eyesight. Don't find out the hard way when you present an "awesome looking" yet colorful spreadsheet to your CIO and he tells you "I'm colorblind". Are you creating your sites, dashboards and documents that both look good and are accessible to all of your users? Even if you're not color blind or have low vision, there are color choices that just hurt the eyes. Learn how to use the tools available in the UI Fabric Theme Designer and check for accessibility in your color selection for SharePoint Themes and Designs as well as other tools for documents, Power BI, and other areas of Microsoft 365 to create an inclusive intranet that works for everyone.

Friday, June 16th 2023, 10:20 am

  • Emily Mancini

    Microsoft MVP

Creating a powerful employee experience with Viva

You can create a powerful digital employee experience in Microsoft 365 without ever touching custom coding. With the launch of Viva, there is now a suite of tools to support the unique needs of our new hybrid work scenarios. Learn more about how: • Viva Connections can bring your intranet to where people are working in Microsoft Teams • Viva Learning supports upskilling and educating your organization • Viva Engage fosters communication across work units

Friday, June 16th 2023, 10:20 am

  • Joy Apple

    Microsoft MVP

Teams in the Architecture

Microsoft Teams is revolutionizing how we collaborate in business. However, many organizations struggle with their Teams implementation due to complexities and misunderstandings of how Teams impacts their Architecture. This session will cover how we can architect our intranet with Teams in mind, not only to reduce duplication of sites, but to use existing team sites with Microsoft Teams. We'll also discuss: - Security best practices for Teams (and SharePoint) - Implications of private and shared channels - How tabs and connectors help us turn channels into true hubs for teamwork

Friday, June 16th 2023, 12:30 pm

  • Marc D Anderson

    Microsoft MVP

Building a Policy Center with PnP Modern Search

In a modern Intranet, we generally want to store content in the site where it should be managed. We think of this as distributed content management and it's similar to the way News works in modern SharePoint. This usually means each department or organizational unit can manage their content using a process which makes sense for them. At the same time, we may want to roll up that content in one central location for ease of access. A Policy Center is a great example of this approach and one we find ourselves building for many of our clients. In this session, you'll see how the following components add up to make a Policy Center: - Information architecture (IA) in the form of Site Columns and a Content Type to represent a Policy - A Site Template which only instantiates a Policy library in the site and applies the IA - A Policy library in each Intranet site, deployed using the Site Template, with Policies specific to that department - Changes to the search schema to support metadata filtering - A Policy Center page built using PnP Modern Search Web Parts to display the Policies from across the Intranet Additionally, we'll discuss various approaches to solve the content management puzzle - before the Policy is even visible on the Intranet.

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